Mailbox
Authorize Gmail or Outlook and choose the inbox or shared mailbox to manage.
Productivity
Shared Inbox Cleanup AI
Applies user-defined rules to label, archive, escalate, remind, or keep shared inbox messages based on safe cleanup decisions.
Estimated time saved: 5h/weekLow setupTest before activation
What you will set up
This template walks through source access, the fields or rules to capture, where reviewed output goes, and the safety checks that must pass before any live write action is activated.
Guided setup flow
1Goal
2Trigger
3Data source
4Rules and mappings
5Schedule
6Test run
7Activate
Builder sections
Rules
Define which messages match the cleanup workflow.
Inbox Actions
Choose what happens to matching messages inside the mailbox.
Schedule & Safety
Set the cleanup timing and safeguards before messages are changed.
Test Preview
Preview exactly what would be labeled, archived, kept, or escalated before activation.
Required inputs
Business goal
Source system
Rules and exceptions
Review owner
Time saved estimate
Sender or domain
Subject keywords
Message age
Read or unread
Starred or VIP protection
Expected output
Apply label
Archive/remove from inbox
Keep in inbox
Move to review label